Board of Commissioners Meeting held 11/01/2018 at 100 S. Richard Pryor Place, Peoria, IL. Meeting started at 3:10 PM and was led by Mr. James Fassino, Chair. Anne Fox, Renee Andrews were present; Helen King was introduced as new Board member. Absent: Carl Cannon, Alma Brown and Tekia Childs. Two members of public in attendance; no reporters present. Agenda and board reports available on line. Minutes of Special Board Meeting of Commissioners held on 10/12/2018 were approved. No public input items.
Ms. Newman, Executive Director was not present.
Finance report was reviewed. Auditor report for 2017 fiscal year completed. Accounts receivable position filled. Discussed Financial Policy updates regarding software security, petty cash, credit card limit and use, recollection process, and purchase approval.
Beginning Jan 2019, rent collections will change to Central Office instead of individual locations.
Continue to focus on faster turnover of units when vacated. 874 total units; goal to be 95% occupied.
Contracted painter to assist in turnover of housing units.
Meeting adjourned at 4:05 PM. Next meeting scheduled 11/29/2018 at 3:00 PM due to Thanksgiving holiday.
Connie Romanus, Observer
Peoria Housing Authority Board Meeting was held on September 27, 2018 at Frank Campbell Community Center, 312 S. Merriman, Peoria. Meeting scheduled to begin at 3:30 PM; this was delayed until approximately 3:48 PM due to lack of board members present. Carl Cannon, Vice Chair, was present prior to 3:30 PM; Alma Brown, Secretary arrived 335 PM and Tekia Childs, Commissioner, arrived at 4:47 PM. One other board member was ill, another delayed and unable to attend. Meeting started 3:48 PM. Due to lack of quorum of members, no voting could take place. Review of August meeting minutes deferred to October meeting.
Public Comment: Christine Collins, South Side Office of Concern, reported 71 homeless individuals were provided with housing through program supported by PHA. She expressed appreciation that this program has been renewed.
The 3pm meeting time is new and they didn't have a quorum at 3pm. Vice Chair Carl Cannon started the meeting with discussion items not needing a vote. Another commissioner arrived about 3:20 creating a quorum. (The Board has one opening since a commissioner resigned at the last meeting.) Carl Cannon, Anne Fox, Alma Brown, and Tekia Childs were in attendance. The Executive Director was not at the meeting.
One item of concern was the painting contractor giving notice that they would not be able to paint approximately 40 units by a specific deadline in August. But, the contracted company was the only company submitting a bid. A decision on whether to put the painting out for bid again will be made by Tuesday. The Commissioners asked sincere questions to support staff's efforts.
Regular meeting of PHA Board of Commissioners held at Frank Campbell Community Center began promptly at 4:30 PM with all Commissioners present with exception of Doug Draeger. Meeting led by James Fassino, Chair. Mr. Fassino reported that Mr. Draeger had submitted his resignation to the Board due to potential conflicts of interest. Ms. Jackie Neuman, Executive Director of Springfield Housing Authority present.
PHA working on Master Development Agreement for all PHA units to meet HUD requirements.
Security: reviewed number of housing units allowed ‘off line’’; currently at 9 units which are used for storage, resource and maintenance as well as Harrison substation. Maximum off line units to meet HUD requirements would be 10. Security expense increased slightly due to activity at Harrison. Ms. Neuman discussed need to plan for increase in security at specific locations that may be hot spots during May-September period and build in cost of cameras to capital budget. This has proved effective at Springfield locations.
May 24 meeting started on time with three Board members absent. James Fassino, Chair, present. Agenda available on website; minutes of April meeting approved. These were not on website prior to meeting; March minutes available. Public comment available at beginning of meeting. Nicole Livsey, HCV FSS Coordinator, introduced PHA resident who had completed program and is entering nursing school in fall. Five members of community present; PJS reporter present.
Jackie Newman, Executive Director of Springfield Housing Authority, gave overview of her site visits to PHA properties. Ms. Newman is currently under contract to direct PHA for twelve months after resignation of prior PHA Director.
Financial report shows collections are up 8.7% over prior period; this is due to asset management staff handling collections.
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