The Nov 27 meeting continued the budget discussion. Of particular note, Councilman Montelongo had asked to look at specific parts of both expenses and revenue. Specifically, they looked at eight expenses that support other agencies: Springdale, Animal Control, Convention and Visitors Bureau, Civic Center, Debt Service, Downtown Development Comm, Peoria Area Economic Development Council, and Minority Employment Action Team. Representatives of most of those agencies answered questions from Council and presented their work. None were cut, but it was interesting to look at other areas besides cutting Public Safety.
Steve Kerr chaired the meeting –
Manager Mark Matusak reported:
· Treasurer Jim Stuttle presented financials for review and discussion. The Boards was pleased with expenditures as on target for the year. The Budget Actual showed repair of equipment as higher than usual but was compensated by overage in other budget line adjustments.
· The 2019 Budget was further reviewed, discussed and approved by the Board and will be posted for public comment. The final budget will be voted on 12/18/18.
· Mark Matusak gave the Manager’s Report. Burials are still down. The Board discussed possible reasons but it is a trend for inner city cemeteries. Most burials at this date are happening in rural cemeteries. Two family estates are in the discussion process, and overall and the purchase of lots is at a good level.
· Four tours have been were given this Fall: E/P High School, Washington Gifted School, Master Gardeners and Mark Bill’s School.
The Peoria County Board of Election Commissioners met on Tuesday, November 13, 2018, with commissioner LaColis Reed absent.
While going over the month's bills, Director Tom Bride asked for permission to spend up to $70,000 to pay for election judges. He might not need that much, but he wanted to be sure to have enough to cover all the judges, including early voting, election day, troubleshooting, and check-in judges, and their mileage. That was approved.
A budget amendment was also approved to align it with the County's budget. The Election Commission budget was reduced by $20,000, but because of the uncertainty of costs involved with the move and the November election when the Commission budget was first approved, the lower figure was easily met.
The Brandywine building will have the moveable wall installed on November 15, except for the panel including the door. Everything should be unpacked and stored in the very near future.
The canvas of the November 6 election will be held on November 21. Fourteen ballots from out of state and out of country were received the day of the meeting, and some challenged ballots were still to be determined. A few minor glitches occurred during voting due to split precincts. Some people in a few precincts were to vote on the Park District referendum, and some were not. It was explained in great detail how these glitches were handled, and that no votes were missed or counted when they should not have been. Procedures have been put in place to assure that these problems will not arise in the future.
The Commission's attorney said that the owner of the Brandywine building has threatened to sue over real estate taxes for the building. This should not be a problem because there is nothing is the lease saying that Peoria County must pay a share of the taxes.
A new subcommittee has been formed to study the November 6 election, to determine what worked, what did not work, and find ways to implement efficiencies for the next election.
Irene Pritzker, Observer
Board of Commissioners Meeting held 11/01/2018 at 100 S. Richard Pryor Place, Peoria, IL. Meeting started at 3:10 PM and was led by Mr. James Fassino, Chair. Anne Fox, Renee Andrews were present; Helen King was introduced as new Board member. Absent: Carl Cannon, Alma Brown and Tekia Childs. Two members of public in attendance; no reporters present. Agenda and board reports available on line. Minutes of Special Board Meeting of Commissioners held on 10/12/2018 were approved. No public input items.
Ms. Newman, Executive Director was not present.
Finance report was reviewed. Auditor report for 2017 fiscal year completed. Accounts receivable position filled. Discussed Financial Policy updates regarding software security, petty cash, credit card limit and use, recollection process, and purchase approval.
Beginning Jan 2019, rent collections will change to Central Office instead of individual locations.
Continue to focus on faster turnover of units when vacated. 874 total units; goal to be 95% occupied.
Contracted painter to assist in turnover of housing units.
Meeting adjourned at 4:05 PM. Next meeting scheduled 11/29/2018 at 3:00 PM due to Thanksgiving holiday.
Connie Romanus, Observer
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