Chairman Cannon opened the Oct 7 Monthly Meeting at 4:30 pm with Commissioners Renee Andrews and Kim Furness absent. There were four individuals who spoke during Community Comments.
Chief Executive Officer’s Report: discussed the FSS program’s importance to residents and encouraged them to participate, as this program may not always be available. PHA recently achieved 98% occupancy of units, meeting HUD regulatory compliance. 796 units out of 818 were occupied. Thanks were expressed to the many staff and departments who worked together to achieve this outcome.
Reports were unanimously accepted by consent agenda. Resolutions: to write-off tenant accounts receivable determine uncollectible approved; approved to award contract for security services at Harrison, Taft, and Sterling Towers; approved to award contract modifying seasonal mowing in amount $22,000; approved PHA contract administrator agreement with the Springfield Housing Authority (SHA) for purpose of its grant application to the U.S. Department of Housing and Urban Development for the Resident Opportunity & Self Sufficiency Program (required by HUD due to past troubled status; approved by SHA earlier in day); approved the FY2020-2014 5-year and FY2020 Annual Agency Plan to submit to HUD no later than 10-15-2019; approved to amend FSS Action Plan. From time to time, PHA required to review its FSS Action Plan for Compliance with U.S. HUD rules, regulations and notices; approved to amend tenant lease agreement (PHA, from time to time, required to review leases and make adjustment to assure it is in compliance with Admissions and Continued Occupancy Plan (ACOP); approved to amend Admissions and Continued Occupancy Plan (ACOP) – PHA required to review its Admissions and Occupancy plan for compliance the HUD regulations, notices and Public Housing Assessment System (PHAS) requirements as well as compliance with HUD Approved Assess Management – Stop Loss Submission. Resolution #090319-02 Re Contract for River West Management was tabled till November.
Audit and Finance Committee met earlier that day. A representative from Clifton Larsen Allen LLP presented the results of the audit for year ending 12/31/2018 and issued report dated 9/27/2019. Twelve areas for improvement to meet HUD were identified for FY ending 12/31/2018. Corrective action plans are in place with completion dates and person accountable for each item. Implementation of new computer system will allow for improved reconciliation of inter-fund accounts and more timely reports for recertification and inspections. In addition, PHA is in process of hiring a Program Integrity Specialist to conduct audit for quality control purposes.
No Old Business or New Business discussion. At 5:43 pm., the Board went into Closed Session. Chairman Cannon informed those present the Board would return to open session but did not expect to vote. This observer left at this time. Meeting Agenda was posted on website on October 7, 2019 and was available at the meeting. Board packet was not posted online; copy of Board packet was made available to this observer at end of meeting.
Connie Romanus, Observer
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