Bob Manning, Vice Chair, chaired the meeting which started at 4:00pm.  Chair, Linda Daley, was present by phone.

• Mr. Matusak introduced his new idea for the Memorial Day Celebration.  He wanted the Board to consider a Luminaria Event at Twilight on the Sunday before Memorial Day.  A number of smaller activities were discussed as possible enhancements for the evening.  The Board was very enthusiastic about the event and asked Mr. Matusak to move forward with his plans and keep them informed. 

 

• Goal Setting Meeting – Chair Linda Daley called the Special Goal Setting meeting to order at 3:00 p.m. in the Springdale Cemetery meeting room in the Volunteer and Maintenance Building on Monday, January 27, 2020.  A quorum was present.  The Goal Setting Meeting was facilitated by Mr. Patrick Urich ending at 5:30 p.m.  Mr. Urich will put together a summary of the meeting.  A second Goal Setting Meeting is scheduled for Thursday, March 12, 2020 from 3 – 5 p.m. 

Authority meeting was convened by Vice-Chair Bob Manning at 4:00 p.m.

• Savanna Update: An update was presented by Mike Rucker regarding two Funds that his family has funded to provide Maintenance and Marketing for the Project.  It was noted that the funds for the Maintenance Fund are designated for purposes such as annual plants, mulch and other such uses to maintain the appearance of the area.  The funds, ($10,000 with an addition of $2,000 per year), are held by the Community Foundation with a goal of creating a self-sustaining return in perpetuity.  The Marketing Fund is also managed by the Community Foundation and is used for purposes identified by Springdale Cemetery Administration. The Marketing Fund has a Caterpillar Match option.  All funds are paid out through the Community Foundation.
• Jon Hodel, a representative of Cloudpoint, gave an update of their work with the Cemetery staff and improvements to the system.  Mr. Hodel stated that the project was coming to a conclusion and would transition to a maintenance phase. ​

Linda Daley convened the Aug 20 meeting at 4pm with all Board Members present - in person or on the phone.

• Presentation/Update from the shaft Civil War Monument Committee (CWMC).

Last month, the Authority Board requested of this Committee that they make a presentation at the August Board Meeting to answer the following questions: funds raised, funds spent, cost of project, and projected completion date.
 Committee Members from the shaft 1866 Civil War Monument Committee presented the timeline of their work:
*March 6, 2019 – A contract was signed by Bruce Brown, as CWMC member, with Otto Baum Company, Inc. contracting this entity to perform and complete the engineering, design, restoration and re-erection work of the Civil War Monument Project.
*A number of the original stones were recovered and restored. Missing stones were reproduced by the company that made the original stones.
Budget for project $45,540.  $31,100 has been paid to date with a remaining payment of $18,140 to be paid for erection of the monument.  With respect to any future costs for maintenance or landscaping, the Authority Board was advised that there is a current surplus of $5,440 in the account, with an available Cat match in April of 2020 of $1950 for a total of $7,390.

Linda Daley chaired the meeting, welcoming new Board Member, Pam Johnson.

• ​Prairie Gardens ads in area publications and billboards have created a lot of interest.  There many people who stop by or call asking for more information.  Many of the visitors are returning.  Mr. Matusak said that he felt that the learning curve for people regarding a scattering garden opportunity for their loved ones is one of the reasons it may take families longer to make a final decision.   There were 3 scatterings and 1 niche placement this month.
• There is a hold on the Shaft Project pending an update.  There will be a presentation by Mr. Bruce Brown at the August scheduled meetings of both the Springdale Cemetery Foundation and Authority Board to clarify progress and details requested by these Boards.  The presentation will consist of information regarding funds raised, funds spent, cost of project, and projected completion date. 

​Linda Daley chaired the meeting
· Mark Matusak presented the Manager’s Report
· CloudPoint staff is completing training staff. They were thorough and available. Organization is the focus at this point.
· Burials are consistent with last year to date but lower than the previous 3rd and 4th years. Purchasing is up. The marketing of the Scattering Garden has encouraged more traffic and calls regarding more information. There was suggestion by the Board that the Manager’s Report should continue to report burials as well as sales in order to provide a clearer picture for business activity and incoming revenues.
· SC received a State Capital Grant for $100,000 of which a portion will be identified for the “Shaft” Project, if needed in order to reach the Project’s fund raising goals. The Board discussed the overwhelming need for those funds to repair infrastructure such as roads and maintenance equipment and buildings on the Cemetery’s grounds.
· The “Shaft” Project Ground Breaking Event will be held Saturday, June 22, 11:00 a.m.

​Linda Daley chaired the meeting
· The meeting was convened, no additions were made to the agenda and the April 16 Minutes were approved.
· Mark Matusak presented the Manager’s Report
· CloudPoint staff are on premises training staff.
· Grounds Staff are very busy trimming and mowing between rain storms.
· The Prairie Gardens site is complete and the media plan has been activated. The News Conference/Ribbon Cutting is planned for May 31 at 10:30.
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​Linda Daley chaired the meeting 

• The meeting was convened, no additions were made to the agenda and the March 19 Minutes were approved.
• Jon Hodel from CloudPoint gave an update.  He reported that the GPS points for almost all graves have been stored using first and last names.  Also, all drone flights for mapping purposes are final.  Upcoming activity will include the mapping of the Mausoleum and on-site training for staff in June.  July 1 will be the official start date of on-going services by CloudPoint as a five year agreement.  Mr. Hodel also mentioned a pilot project that CloudPoint would be initiating which would involve the 3D Mapping of the interior of the Mausoleum using GEOSlam technology.  He showed a video demonstration of the technic and suggested that possibly SCMA would be a possible pilot partner.
• Mike Rucker gave an update regarding the volunteer work being done at the Scattering Garden.

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            Linda Daley chaired the meeting 
            Mark Matusak presented the Manager’s Report:
            o Burials were up in February although still slightly under last year’s numbers.
            o The CloudPoint GIS project is coming along well and is on target for completion in the Fall..
            o There has been an early return of two “seasonal” employees to start cleanup of leaves that are remaining from last year.  Clean up was postponed until Spring because of last Fall’s inclement weather. Grounds staff build-up is tentatively scheduled for April 22.
            o The Pet Cemetery – Whispering Woods.  Mark Matusak reported that calls have been made to a number veterinarians in the area and most now have flyers in their offices explaining the services Springdale Cemetery offers.  Pet owners will have a number of options regarding burials or scatterings for their deceased pets. 

​Linda Daley chaired the meeting
· Public Comment: There were two comments by the Public: A citizen attended to restate the Goals which in essence state that the duties of the custodians of the Cemetery are to remember these Goals: Caring for families and providing compassionate services to customers and to reduce the financial burden on tax payers. Secondly, Herb Kasube, the Race Director for the IVS Half Race associated with Il. Valley Striders, addressed the Board with an update of progress. The race route has a portion that winds through Springdale Cemetery.
· Treasurer Jim Stuttle presented financials for review and discussion. Items were approved by the Board
· Mark Matusak presented the Manager’s Report
· Brian Murray has successfully completed “dual entries” for the first month of this fiscal year in preparation for the switch from AXIOM to Cloud Point to take place later this year.
· Family burial site projects continue for 3 families estate. The three separate discussions are in the process of planning and Mark is working with the families to create a project that will meet each of their needs as a family.
· It was noted that 3 SCMA Director terms will be up in June and Mark will be informing the Mayor.

Steve Kerr chaired the meeting –
· Treasurer Jim Stuttle presented financials for review and discussion.
· 2019 Budget – Motion was made to close to public comment and approved. A Motion was then made to approve the 2019 Budget. Approval was unanimous.
· Mark Matusak attended the Peoria City Council Meeting on 11/27/18. There was no funding level adjustment. He stated that he felt there was confusion by some members not understanding the City of Peoria owns Springdale Cemetery which makes a difference in perception regarding funding. There was agreement that there would be an effort to educate and dispel this perception.
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