The regularly scheduled Board of Commissioners meeting was scheduled to begin at 4:30 pm on June 3, 2019 at 100 S. Richard Pryor Place, Peoria IL. There were three Commissioners present at this time. Due to lack of a quorum, the meeting did not begin until 5:25 pm.
In the interim wait, new employee introduction was made, two FSS graduates were introduced. In addition, two NICHA Scholarship Award recipients were presented; one recipient has completed her BSN in Nursing.
This observer questioned PHA Secretary regarding lack of availability of Board packet or approved prior meeting minutes for 2019 on PHA website. Response was that many documents had been submitted to be posted on website and not in her control. Meeting Agenda was posted on PHA website. Statement, “Our website is under construction, please check back”, continues to be posted.
The PHA Board of Commissioners regular meeting was held May 6, 2019 at the Frank Campbell Community Center, 312 S. Merriman, Peoria. The meeting started on time at 4:30 pm. All members were present.
A resident of Sterling Towers spoke during the Community Comments time; he was very complimentary to staff member who has assisted many of the residents and was concerned about changes in employee roles.
Hedy Elliot Gardner recognized memorial garden at Harrison Homes; thanked volunteers, maintenance staff for assistance in project. She also expressed concern regarding Trespass List sent from PHA Security and how list is updated. PHA Office can assist with how list is updated.
Appointment of Kadar Heffner as Commissioner and Treasurer was made. Minutes of the regular session of April 1, 2019 were approved.
Director Jackie Newman requested that regular monthly meetings be changed to PHA office, 100 S. Richard Pryor Place. PHA offices have been remodeled and have space for these meetings.
Director Newman reported PHA continues to focus on updating internal operations, policies and procedures to meet federal guidelines.
The Board of Commissioners meeting was held April 1, 2019 at 4:30 pm.
This Observer was unable to attend meeting due to set up of election equipment at polling place. Review of PHA website shows meeting Agenda available; no Board Packet was found nor prior approved minutes. Website continues to be in progress. Highlights of Agenda for this meeting: CEO Report, approval of intergovernmental agreement between PHA and Springfield Housing Authority (SHA) for management services, and 2018 Agency goals.
Next scheduled meeting of PHA is May 6, 2019 at 4:30 pm. At The Frank Campbell Community Center, 312 S. Merriman St., Peoria,
Peoria Housing Authority Board of Commissioners met promptly at 4:30 p.m. March 11 at 312 S. Merriman. Vice Chair Carl Cannon led the meeting. Also present were Commissioners Anne Fox, Tekia Childs, Helen King and Director Jackie Newman. Commissioner Alma Brown arrived at 4:36 p.m.
During public comment period, the question of when PHA website would be accessible was raised, as well as availability of agenda, board packets and prior meeting minutes. No agendas were available for public at this meeting. Response regarding website was that it should be up in five days.
As of March 27, website shows date of next Board of Commissioners meeting as April 1 and notes that website should be up soon. Peoria Journal Star reporter Steve Tarter was present at meeting and coverage of meeting was reported in newspaper.
Annual meeting of PHA Board of Commissioners was held February 4, 2019 at 3125 Merriman St., Peoria, IL. Meeting started on time at 4:30 PM and was chaired by Vice Chair, Carl Cannon. The Board addressed the required annual signing of commissioner documents: Conflict of Interest Statement and Confidentiality agreement. Forms were signed. Meeting was adjourned at 4:33 pm. Prior to adjourning the session, a motion was made and seconded to table meeting agenda until March meeting due to lack of quorum. Absent were Alma Brown and Ann Fox.
Regular meeting of Board of Commissioners followed Annual meeting and started at 4:34. Alma Brown, Secretary, arrived at 4:33 pm. Board packet and agenda was not on PHA website, but copies of agenda were available at the meeting. There were no public comments or media coverage. Jackie Newman, Executive Director was present and reported on HUD shutdown effects.
No meeting of the Board of Commissioners held in January; notice of cancellation of January 24 meeting is currently posted. Meetings changed to first Monday of each month at 4:30 PM. Schedule of Board meetings for 2019 are posted on website. Next meeting will be February 4, 2019, at The Frank Campbell Community Center, 312 S. Merriman, Peoria IL. I will attend February meeting and continue to monitor PHA website for update on meeting minutes and Board meeting packets.
Board of Commissioners Meeting held 11/01/2018 at 100 S. Richard Pryor Place, Peoria, IL. Meeting started at 3:10 PM and was led by Mr. James Fassino, Chair. Anne Fox, Renee Andrews were present; Helen King was introduced as new Board member. Absent: Carl Cannon, Alma Brown and Tekia Childs. Two members of public in attendance; no reporters present. Agenda and board reports available on line. Minutes of Special Board Meeting of Commissioners held on 10/12/2018 were approved. No public input items.
Ms. Newman, Executive Director was not present.
Finance report was reviewed. Auditor report for 2017 fiscal year completed. Accounts receivable position filled. Discussed Financial Policy updates regarding software security, petty cash, credit card limit and use, recollection process, and purchase approval.
Beginning Jan 2019, rent collections will change to Central Office instead of individual locations.
Continue to focus on faster turnover of units when vacated. 874 total units; goal to be 95% occupied.
Contracted painter to assist in turnover of housing units.
Meeting adjourned at 4:05 PM. Next meeting scheduled 11/29/2018 at 3:00 PM due to Thanksgiving holiday.
Connie Romanus, Observer
Peoria Housing Authority Board Meeting was held on September 27, 2018 at Frank Campbell Community Center, 312 S. Merriman, Peoria. Meeting scheduled to begin at 3:30 PM; this was delayed until approximately 3:48 PM due to lack of board members present. Carl Cannon, Vice Chair, was present prior to 3:30 PM; Alma Brown, Secretary arrived 335 PM and Tekia Childs, Commissioner, arrived at 4:47 PM. One other board member was ill, another delayed and unable to attend. Meeting started 3:48 PM. Due to lack of quorum of members, no voting could take place. Review of August meeting minutes deferred to October meeting.
Public Comment: Christine Collins, South Side Office of Concern, reported 71 homeless individuals were provided with housing through program supported by PHA. She expressed appreciation that this program has been renewed.
The 3pm meeting time is new and they didn't have a quorum at 3pm. Vice Chair Carl Cannon started the meeting with discussion items not needing a vote. Another commissioner arrived about 3:20 creating a quorum. (The Board has one opening since a commissioner resigned at the last meeting.) Carl Cannon, Anne Fox, Alma Brown, and Tekia Childs were in attendance. The Executive Director was not at the meeting.
One item of concern was the painting contractor giving notice that they would not be able to paint approximately 40 units by a specific deadline in August. But, the contracted company was the only company submitting a bid. A decision on whether to put the painting out for bid again will be made by Tuesday. The Commissioners asked sincere questions to support staff's efforts.
Regular meeting of PHA Board of Commissioners held at Frank Campbell Community Center began promptly at 4:30 PM with all Commissioners present with exception of Doug Draeger. Meeting led by James Fassino, Chair. Mr. Fassino reported that Mr. Draeger had submitted his resignation to the Board due to potential conflicts of interest. Ms. Jackie Neuman, Executive Director of Springfield Housing Authority present.
PHA working on Master Development Agreement for all PHA units to meet HUD requirements.
Security: reviewed number of housing units allowed ‘off line’’; currently at 9 units which are used for storage, resource and maintenance as well as Harrison substation. Maximum off line units to meet HUD requirements would be 10. Security expense increased slightly due to activity at Harrison. Ms. Neuman discussed need to plan for increase in security at specific locations that may be hot spots during May-September period and build in cost of cameras to capital budget. This has proved effective at Springfield locations.
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