​Chairman Cannon opened the Oct 7 Monthly Meeting at 4:30 pm with Commissioners Renee Andrews and Kim Furness absent.  There were four individuals who spoke during Community Comments. 

• First, was a resident of Harrison Homes, a young mother of four children who stated her apartment had issues with sewer back up, odor and lack of water over approximately 5 months.   While maintenance had responded to this situation, it was not resolved.  Executive Director of PHA, Ms. Newman was present, as well as Harrison manager, who met with the resident before she left the meeting.  Chairman Cannon, as well as Ms. Newman apologized to the resident and committed to resolve this issue and provide a safe environment for her and her children. 
• The second resident also resided at Harrison Homes.  She expressed concern for overall safety for her and her children.  Resident had been shot while on her porch in July and was reluctant to allow her children to play outside due to gun violence.  Commissioner Cannon responded that the Board would be voting at the meeting to expand security services at the site and that security cameras and lighting had been recently upgraded.  Commissioner King expressed her concern and apologized to resident for her experiences.
• The third speaker was a family member of a woman residing at Taft Homes.  She expressed concern about the locked gates throughout the complex making it difficult for children walking to and from school or to get the bus and forcing them to walk along busy, highly trafficked roadway and plan for clearing sidewalks and roadway in complex during winter.  She expressed frustration that gates being locked appeared to be punishment on those living there, as well as visitors.  Another concern was how emergency vehicles would easily access the complex.  Ms. Newman informed family member that EMT’s had access to KNOX Box for keys to gates, mentioned communication on complex by way of newsletter for residents, including security cameras, and making changes in when gates open for safety of school children walking to nearby schools or bus.  PHA Security Officer briefly discussed updating list of persons not allowed on PHA property, new trespass policy and that there was decrease in unlawful acts by non-residents.

​At the Peoria City/County Landfill Committee meeting Sept 18, the waste receipt report from Waste Management showed a drop in landfill tonnage for August 2019 with the year-to-date waste at 113,582 tons compared to 120,091.64 tons in 2018.

Foth staff presented a report researching declining waste trends at the current Peoria City County Landfill 2 (PCCL2), which was requested by the Landfill Committee. Several interesting bar graphs comparing amounts of recycling by year and tonnage at the landfill along with other analyses reached the following conclusions:

• recycling has a relatively minor effect overall on the landfill as the total tonnage is very small in comparison to total waste receipts at PCCL2 even with the new Peoria options of no-fee recycling toters and city-wide curbside pick-up;
• changes in the waste industry are affecting PCCL2 waste receipts as many former municipal solid waste collection companies that previously disposed of waste at PCCL2 are either closing or being purchased by other waste companies and these waste streams are being sent to other locations. The research showed PDC is gaining market share and Waste Management, Inc., appears to be having a reduction; in a comparison of tonnage  of waste received, the PDC Indian Creek Landfill at Hopedale shows an increasingly higher tonnage received while PCCL2 is dropping in amounts.
• The comment that waste receipts have decreased over the last decade across the region attribute the economic climate and sustainability efforts and states only a marginal impact from recycling. This report and other documents for the Landfill Committee meetings are posted on the City of Peoria website.

 All members were present at the September 10 meeting and arrived early.  Minutes, expenses, and reimbursement for expenses related to the HAVA Security Grant were approved.  Additional cameras, door access panels, software, and training have already been added.  Director Tom Bride will also be asking for partial reimbursement for some County expenses that were pushed by election needs.
            Staff is currently looking at ballot readers, and a Request For Purchase will go out once exact needs are determined.  The State's Attorney was not present, but Director Bride reported that the County is getting close to a determination on the property tax issue (whether the landlord is responsible for real estate tax on the part of the building housing the election commission).
Irene Pritzker, Observer

​Trustees unanimously approved three motions that will give the City of Peoria the ability to complete the Bike Trail Connection in Glen Oak Park.
Staff reports were given including a Strategic Plan Update by Executive Director Emily Cahill. The update included the following highlights:

• As a part of overall PPD development efforts, a Legacy Fund is being established to help sustain the Peoria Park District.
• Data collection and analyses is being utilized to improve the tracking of PPD assets.
• Data collection and analyses is being used to improve volunteer coordination,
• Four solar projects will be implemented in 2020.
• Efforts to recycle and go “green” are underway.
• A commitment to diversity document has been prepared and will be presented at the next meeting.

Linda Daley convened the Aug 20 meeting at 4pm with all Board Members present - in person or on the phone.

• Presentation/Update from the shaft Civil War Monument Committee (CWMC).

Last month, the Authority Board requested of this Committee that they make a presentation at the August Board Meeting to answer the following questions: funds raised, funds spent, cost of project, and projected completion date.
 Committee Members from the shaft 1866 Civil War Monument Committee presented the timeline of their work:
*March 6, 2019 – A contract was signed by Bruce Brown, as CWMC member, with Otto Baum Company, Inc. contracting this entity to perform and complete the engineering, design, restoration and re-erection work of the Civil War Monument Project.
*A number of the original stones were recovered and restored. Missing stones were reproduced by the company that made the original stones.
Budget for project $45,540.  $31,100 has been paid to date with a remaining payment of $18,140 to be paid for erection of the monument.  With respect to any future costs for maintenance or landscaping, the Authority Board was advised that there is a current surplus of $5,440 in the account, with an available Cat match in April of 2020 of $1950 for a total of $7,390.

Annual Meeting of the Peoria County Board of Election Commissioners on August 16, 2019 included Chief Judge Paul Gilfillan swearing in Mark Ketterer and Sandra Burke. Election of Commission Officers included Matt Bartolo Chair, Mark Ketterer Vice Chair, Sandra Burke Secretary, LaColis Reed Treasurer, and James Manning Commissioner. Reed’s term ends 2020. Bartolo and Manning’s terms end 2021. Ketterer and Burke’s terms end in 2022. The Chief Judge appoints the commissioners and considers political party affiliation as part of the appointments.
Executive Director Bride discussed the additional security measures (cameras and security badge additions) installed recently with grant money. Training videos for election judges are being done professionally. Budget was approved to be sent to Peoria County. (Notes: Building rental was up $9500 due to real estate tax dispute. Lease is 15 year with 5 year bump if desired. Software and maintenance contract includes vendors in town for elections. All staff qualified for the County’s longevity (5 year) bonus this year. Election related costs are up because 2020 is a presidential election year.)

​Peoria Housing Authority (PHA) Board of Commissioners meeting was held on August 5 at Taft Homes, 245 Green St. at 4:30 pm with Commissioners Tekia Childs and Renee Andrews absent.
Chairman Cannon informed the audience that additional board members would be present next meeting.  Meeting agenda was posted on PHA web site; no additional information or approved meeting minutes were posted at the time of this meeting.  Many residents of Taft Homes were present, anticipating discussion of the future plans to renovate Taft Homes.  Commissioner Cannon explained that the plans would be shared with residents at public meetings as soon as they were available.    There were no public comments.  Jackie Neuman, CEO, gave her report and shared copies of PHA quarterly newsletter.  Monthly Board meetings will be held at various PHA sites for improved communication with residents.

​The monthly meeting of the Tri-County Regional Planning Commission met on July 25 with only eleven of the twenty-one members present.  There was not a quorum for a regular meeting, but there were enough members of the executive committee to hold an executive meeting.
The meeting started with a presentation by Jake Hamann of the Peoria Innovation Alliance.  He told of plans for an Innovation District in downtown Peoria, as well as plans for Peoria to become a Smart City.  Russ Crawford stressed that there should be collaboration between the various groups involved in these projects.
In regular business, the Commission approved letting a five year old line of credit expire since it was used only once and that was four years ago.  They approved putting new salary ranges into the employee handbook and giving employees a 2% pay increase.  That had already been approved in the budget.  The Commission approved the use of a consultant to assist with a Regional Autonomous Mobility Conference that will be held in Peoria this fall.  They also discussed the Strategic Planning Session that will be held on Saturday, October 5.
 
Irene Pritzker, Observer
Jamila Wilson, Observer

Linda Daley chaired the meeting, welcoming new Board Member, Pam Johnson.

• ​Prairie Gardens ads in area publications and billboards have created a lot of interest.  There many people who stop by or call asking for more information.  Many of the visitors are returning.  Mr. Matusak said that he felt that the learning curve for people regarding a scattering garden opportunity for their loved ones is one of the reasons it may take families longer to make a final decision.   There were 3 scatterings and 1 niche placement this month.
• There is a hold on the Shaft Project pending an update.  There will be a presentation by Mr. Bruce Brown at the August scheduled meetings of both the Springdale Cemetery Foundation and Authority Board to clarify progress and details requested by these Boards.  The presentation will consist of information regarding funds raised, funds spent, cost of project, and projected completion date. 

Director Bride and his staff have started working on next year's budget. He anticipates an increase of 11.57% in total expenses because it will be a presidential election year. This takes into account an increase in vote-by-mail. He believes the Board will be under budget this year and plans to use some of the excess money to buy supplies for next year. The director will sit down with the County administrator at the end of July to go over the proposed budget. The Election Commission will need to approve it at the August meeting with the County Board voting in November.
There was not a lot of business to conduct since there are no pending elections. Commissioner Reed was out of town and Commissioner Burke arrived ten minutes late. During the discussion of expenses, Director Tom Bride explained that he wanted the payments for Ameren and the cleaners to be pre-approved since the bills were not expected until after the monthly meeting. This way he could avoid late payments since he knew approximately what those amounts would be.
Irene Pritzker, Observer